The Administrative Assistant provides essential administrative and clerical support to ensure smooth day‑to‑day operations. The role assists teams and leadership by managing schedules, supporting documentation, coordinating communications, and handling key operational tasks such as expenses, timesheets, and travel.
Key Responsibilities
Administrative & Clerical Support
Prepare, format, and edit documents, reports, and presentations
Handle incoming and outgoing correspondence (emails, memos, letters)
Calendar & Meeting Management
Manage schedules, appointments, and meeting logistics
Prepare meeting materials, agendas, and minutes
Office Operations
Coordinate with vendors, service providers, and building management
Support new‑hire onboarding activities and office orientation
Expenses & Financial Support
Prepare, validate, and submit expense reports for teams or managers
Track and reconcile receipts, reimbursements, and department expenses
Ensure timely submission according to company policies and cut‑off dates
Timesheet & Attendance Coordination
Collect, review, and submit weekly/monthly timesheets
Follow up with employees for missing or incorrect entries
Travel Arrangement Support
Coordinate domestic and international travel (flights, hotel bookings, transportation)
Prepare travel itineraries and necessary documentation
Assist with travel‑related reimbursements and compliance with travel policies
Communication & Coordination
Serve as the first point of contact for internal and external inquiries• Relay information between departments and leadership
Draft basic correspondence, announcements, or notices
Record & Data Management
Maintain updated databases, trackers, and logs
Ensure confidentiality and accuracy of records
Assist in generating routine reports and documentation
Support for Projects & Events
Assist in planning and organizing team activities, trainings, or company events
Support operational projects assigned by management
Qualifications
Bachelor’s degree preferred
Experience in administrative support is an advantage
Strong organizational and time‑management skills
Proficiency in Microsoft Office applications
Excellent communication and interpersonal skills
High attention to detail and ability to maintain confidentiality
#LI-TL1
#Hybrid
