The Office Facilities Coordinator is responsible for ensuring the smooth day-to-day operations of the office environment. This role involves managing facility services, coordinating with vendors, supporting employees, and maintaining a safe, clean, and efficient workplace.

Key Responsibilities:

Facilities & Office Operations

• Oversee daily housekeeping and ensure cleanliness across all office areas.

• Liaise with building management for maintenance and infrastructure issues.

• Manage HVAC, lighting, and plumbing complaints and coordinate timely resolution.

Space & Room Management

• Manage meeting room bookings and seating arrangements.

• Allocate cabins for visiting employees, expats, and senior staff.

• Maintain updated seating charts and coordinate desk moves.

Maintenance & Vendor Coordination

• Log and track facility-related complaints and follow up with vendors.

• Schedule preventive maintenance for office equipment and infrastructure.

• Coordinate with vendors for office supplies, repairs, and services.

• Review and process vendor invoices and maintain documentation.

Employee & Visitor Support

• Assist with onboarding/offboarding from a facilities perspective.

• Support expats and guests with workspace and basic amenities.

• Address employee queries related to facilities and services.

Compliance & Safety

• Conduct regular safety audits and ensure compliance with health and safety standards.

• Coordinate fire drills and emergency evacuation procedures.

• Maintain first-aid kits and ensure emergency equipment is functional

Reporting & Documentation

• Maintain facility issue trackers and generate periodic reports.

• Assist in budgeting and cost optimization for facility operations.

• Document SOPs and maintain records of vendor contracts and service logs.

Qualifications:

• Bachelor’s degree.

• 2 – 4 years of experience in office administration or facilities coordination.

• Strong organizational and multitasking skills.

• Proficiency in MS Office

• Excellent communication and interpersonal skills.

Preferred Skills:

• Experience working in a Corporate

• Knowledge of safety regulations and compliance standards.

• Ability to handle emergencies and resolve issues promptly.

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