Administrative Assistant

We are looking for a highly organized and proactive Administrative Assistant to join our Frankfurt office. This role is central to ensuring the smooth running of day-to-day operations, supporting projects, and providing a welcoming and professional environment for both guests and colleagues.

Responsibilities

• Set up and maintain meeting rooms, including AV equipment, refreshments, and materials.
• Greet and assist visitors, ensuring a warm and professional welcome.
• Support general office coordination and liaise with facilities as needed.
• Assist with health and safety procedures, including inductions and compliance support.
• Provide full administrative support to the team, including diary management, document formatting, keeping minutes and internal coordination.
• Prepare and update PowerPoint presentations and other materials.
• Manage travel bookings and itineraries.
• Process and track expenses and reimbursements accurately.
• Event coordination and assistance.
• Attend project meetings and prepare detailed meeting minutes.
• Compile and submit a monthly project invoice forecast for the client.
• Draft the initial structure of customer proposals using available project data.
• Register new projects in Salesforce and generate project codes for use by the billable team.

Requirements

• Previous experience in an administrative or office support role.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and collaboratively.
• Fluent in German and English.

About Kroll:

Join the global leader in risk and financial advisory solutions – Kroll. With a nearly century-long legacy, we blend trusted expertise with cutting-edge technology to navigate and redefine financial industry complexities. As part of One Team, One Kroll, you’ll contribute to a collaborative and empowering environment, propelling your career to new heights. Ready to build, protect, restore, and maximise our clients’ value? Your journey begins with Kroll. Kroll is committed to creating an inclusive work environment. We are proud to be an equal opportunity employer and will consider all qualified applicants regardless of gender, gender identity, race, religion, colour, nationality, ethnic origin, sexual orientation, marital status, veteran status, age, or disability.

In order to be considered for a position, you must formally apply via careers.kroll.com

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